Bridgewater Mountain Snowmobile Club
By-Laws of the
Bridgewater Mountain Snowmobile Club
Adopted: October, 2018
Article I – Name
This organization shall be known as the Bridgewater Mountain Snowmobile Club. The Bridgewater Mountain Snowmobile Club shall be a non-profit corporation and shall be registered with the State of New Hampshire.
Article II – Purpose
The purpose of the Bridgewater Mountain Snowmobile Club shall be to:
- 1) Maintainasystemoftrailsfortheuseofsnowmobiles.
- 2) Promotethesportofsnowmobiling,
- 3) Promotegoodconduct,sportsmanship,safetyandconservationpractices,
- 4) Promoteandmaintaingoodrelationswithlandownersandgovernmental
Article III - Membership
There shall be two (2) categories of membership: Individual Members and Family Members. Any individual eighteen (18) years of age or older shall be eligible for Individual Membership. All members of a family unit having parents eighteen (18) years of age or older, and their immediate dependants shall be eligible for Family Membership. No member or applicant shall be discriminated against for any reason.
The annual membership period shall be from July 1st through June 30th.
Article IV – Dues
The annual dues for membership shall be set by the Board of Directors. Only members who shall have paid their dues will be entitled to vote at Club meetings, hold Club Offices, and/or serve on Committees.
Article V – Meetings
Regular Meetings of the Bridgewater Mountain Snowmobile Club shall be held at a day and time established by the Board of Directors each month from September through April. Special Meetings may be called for at any time by the President, or by the Board of Directors. As many members as possible shall be notified of Special Meetings. The Rules of Parliamentary procedure shall prevail in conducting business during meetings unless in conflict with the By-Laws.
Article VI – Quorum
There shall be at least 6 members in good standing present at regular and special meetings of the Club in order to conduct business and render a decision on matters at hand.
There shall be at least 5 members of the Board of Directors present at Board of Directors meetings in order to transact business and render decisions on matters at hand. Note: It shall be permissible for a member of the Board of Directors to attend a meeting via “teleconferencing.” Teleconferencing may be accomplished by any means (telephone, video conferencing, or other means) that allows a member not physically present to participate in a conference of matters under discussion and/or a vote on such matters.
All voting shall be by simple majority except as required by the By-Laws.
Article VII – Election of Officers
A nominating committee shall be appointed at the regular meeting in February. The nominating committee shall present a slate of officers to the assembly at the regular meeting in March. Nominations shall remain open to accept nominations from the floor during the March meeting.
Club officers shall be elected by majority vote of members present at the regular Club meeting in April.
Article VIII – Officers
The Bridgewater Mountain Snowmobile Club shall be governed by duly elected officers. The term of office shall run from July 1st through June 30th. Officer positions shall be: President, Vice-President, Trail Administrator, Trail Master, Assistant Trail Master, Secretary, and Treasurer.
Officers are expected to attend to the duties of their office and to attend Club meetings. If an officer is unable to attend a meeting or official duty, an alternate officer may be asked to take their place in a temporary capacity.
If an officer is unable to fulfill the obligations of their office for any reason, the Board or Directors shall be authorized to appoint a temporary replacement until such time as a permanent replacement may be nominated and voted on.
The officers shall have the duties as outlined below:
The President shall conduct all meetings, make rulings on points of order, state all motions before the Club for vote, and determine the outcome of all votes. The President shall be an ex officio member of all committees, and shall appoint such committees as he/she desires. The President shall be authorized to act for the Club in signing official documents. A President shall not hold the office for greater than two (2) consecutive years.
The Vice-President shall act in the place of the President in his/her absence.
The Trail Administrator shall be authorized to enter into grants and contracts with the State of New Hampshire, Bureau of Trails or others and accept monies granted and received in compliance with the application, contract, or agreement.
The Trail Master shall be responsible for the layout and maintenance of all trails throughout the year. The Trail Master shall be responsible for the maintenance, repair and use of all club equipment. The Trail Master shall be responsible for establishing a grooming schedule. The Trail Master shall be authorized to spend up to $500.00 for the purpose of maintenance and repair of trails and equipment with the approval of the Board of Directors.
The Assistant Trail Master shall assist the Trail Master with the above duties, and shall act in the place of the Trail Master in his/her absence.
The Secretary shall keep the minutes of all Club Meetings, including keeping a correct and complete record of proceedings, making the minutes available to Club members, reading of minutes of prior meetings, and taking attendance. The Secretary shall call meetings to order in the absence of the President and Vice- President and shall occupy the chair while the assembly elects a chairman Pro- Tem. The Secretary shall maintain a list of Committees appointed by the President and their members. The Secretary shall have custody of all papers and official documents of the Club and shall make said papers and documents available to Club members as needed, or directed. The Secretary shall be authorized to authenticate by affixing his/her signature to all acts, orders, proceedings, papers and documents as directed by the President or upon vote of the Assembly.
The Treasurer shall have charge of all Club funds and monies. The Treasurer shall be authorized to open and close bank accounts as authorized by the Board of Directors. The Treasurer shall make reports Annually, Monthly, or as directed by the Board of Directors. The Treasurer shall keep an itemized accounting of all income and expenses of the Club. The Treasurer shall make all reports and records available to the Board of Directors at the end of each fiscal year.
Article IX – Board of Directors
There shall be a Board of Directors. The Board of Directors shall consist of the Clubs’ officers, and Five (5) members-at-large. The Members-at-large shall be elected at the same time as the Club’s officers in April.
The duties of the Board of Directors shall be to:
- ConductthebusinessoftheClub,andmanageandmaintainthe equipment and property of the Club.
- ToapprovepurchasesmadeonbehalfoftheClub,exceptforCapital Purchases as outlined in Article X.
violent behavior at Club meetings or functions, b. Familymembershipissues,and
c. Club Officers who fail to perform as required.
Article IX – Board of Directors, continued
If one of the Members-at Large is unable to fulfill the obligations of their position for any reason, the Board or Directors shall be authorized to appoint a temporary replacement until such time as a permanent replacement may be nominated and voted on.
The Board of Directors shall have meetings on an “as needed” basis. Any member of the board may call for a meeting by notifying as many members of the board, and upon giving as much prior notice of the meeting as possible.
The Board of Directors shall be responsible for an annual audit of the Treasurer’s books at the end of each fiscal year.
Article X – Conduct of Club Business
- 1) AllmembersandofficersoftheBridgewaterMountainSnowmobileClub shall be considered volunteers and, except as noted below, shall not receive payment for their services as members, officers, or as members of any committees.
- 2) TheSecretaryshallreceiveamonthlystipendasapprovedbytheBoard of Directors.
- 3) NoofficerormemberoftheClubshallcontractanydebtsfororagainst the Club without first being authorized to do so by The Board of Directors or a majority vote of the assembly at a regular meeting.
- 4) Anycapitalimprovements(i.e.purchaseofequipment)shallbeapproved by majority vote of the assembly at a regular meeting. In the case of equipment breakdown or trail maintenance emergencies, the Board of Directors shall be authorized to vote to expend such monies as necessary to remedy the situation.
- 5) Clubequipmentmayonlybeoperatedbytrainedmembersingood standing when authorized by the Trail Master.
- 6) ThereshallbeawrittennoticeofanymajorchangeintheClub’sstructure, equipment, operating procedure, or proposed change in the By-Laws. This notice shall be presented at a regular meeting of the club and voted on at the next regular meeting of the club.
- 7) The fiscal year of the Club shall run from July 1st through June 30th of each calendar year.
Article XI – Dissolution
Upon dissolution of the organization,
- TheClub’sassetsshallbesold,orauctionedtothehighestbidder,andall monies raised thereby shall be used to settle the debts and obligations of the Club. Any monies remaining shall be divided equally and donated to abutting snowmobile clubs in good standing. The Board of Directors shall determine those snowmobile clubs considered to be “abutting” the Bridgewater Snowmobile Club’s trail system.
- TheClub’strailssystemshallbeturnedovertosurroundingclubsas determined by the State of NH, Bureau of Trails.
- TheClubmayonlybevoluntarilyterminatedormergedwithanotherclub following a two-thirds majority favorable vote of members present at a regular meeting, with the nature of the vote having been brought up at a prior meeting not less than one month, nor greater than three months prior to the meeting at which the vote shall be taken.